The General Data Protection Regulation (GDPR) requires HR departments to have an unprecedented level of control over employee information.
These are the key GDPR principles that impact employee onboarding:
Lawful and Transparent
Businesses must be clear about what personal data is being collected and why.
- Integrate GDPR policy into onboarding process
- Clear, transparent and audited process
- Instant access to data - easily handle DSAR requests
Only data that’s ‘necessary’ for each employee’s role can and should be collected.
- Custom templates - role specific documentation
- Avoid risks of ‘one-size-fits-all’ paperwork
- Accurate onboarding data collection
Businesses must ensure that all employee information is accurate and up-to-date.
- Automated process - minimises risks of human error
- Fully scalable - efficient handling of bulk data
- Create clean, accurate and accessible datasets
Only data that’s ‘relevant’ and ‘active’ can be stored - obsolete details must be removed.
- Central data management - prevent info ‘fragmentation’
- Synchronised data - protects duplicate and legacy information
- Digital timestamp and audit of document activity
Confidential and Secure
Companies will accept full responsibility for security of personal data.
- Paperless process - remove risks of posting documents
- Secure cloud-based storage - allows for disaster recovery
- Document ownership and audit trail
A guide to employee onboarding and GDPR compliance
Five ways to ensure effective handling of new hire data.
Download our whitepaper here to learn more.
Find out more about how webonboarding can help support GDPR compliance by contacting us.