Seasonal hire checklists for better employee onboarding
Effective management of seasonal hires demands that HR has a fast and efficient onboarding process in place.
A process that may cope during the rest of the year can start to crack under the added pressures of seasonal recruitment demands. Any kind of inefficiencies will pose significant risks.
Frustrated and demotivated candidates are liable to drop out of the process and there are all the legal risks of incorrect and incomplete onboarding documentation.
To handle this challenge, more HR managers are moving over to cloud-based management tools. These streamline the process by removing the need for printed paperwork or manual data transfer.
A system such as Webonboarding allows all starter information to be instantly accessed by incoming workers via an online portal. Digital signing of contracts allows for a fully paperless process.
It provides a level of scalability and flexibility thatâ€™s not possible with traditional onboarding approaches that still require documentation to be printed and posted.
The cloud-based approach allows a seasonal hire checklist to be easily managed and monitored, ensuring that all paperwork and administrative tasks are completed before a person starts.
The benefits of this include:
Seasonal hiring has to be completed quickly. Additional workers will be required before a certain date with a limited window of time to work with.
This is what makes a cloud-based approach so effective. Removing the need for printed paperwork allows contract approvals to be reduced from days or weeks to a matter of minutes.
Webonboarding allows everything to be completed online or via a mobile phone. Contacts and offers letters are instantly accessible to be checked and signed.
The temporary nature of seasonal hires means there has been a tendency for HR to treat them as â€˜second class citizensâ€™.
This is mainly the result of practical limitations, there isnâ€™t the time or resources required to provide the same starter experience as full employees.
The switch to a cloud-based approach removes this limitation. It allows HR to create an onboarding process for seasonal employees which is just welcoming, thorough and informative as any other new starters.
With time-limited, itâ€™s important to get seasonal hires up-and-running as quickly as possible. What you donâ€™t want is for them to be starting their first day and faced with a bundle of paperwork to complete.
Webonboarding allows a seasonal checklist to be created which completes all of the important tasks before a worker starts their first day. This includes document completion and providing policy guides and safety information.
It also provides notifications and reminders to everyone who needs to complete tasks required for new starters - security passes, account set-ups, office/IT equipment etc.
One of the benefits of seasonal hiring is that you can plan for it. With a digital approach, you have access to a wide range of performance data that can help to improve and streamline your process.
Webonboarding features integrated reported tools to allow HR managers to identify bottlenecks and even get feedback on the quality of experience for new starters.
The more information thatâ€™s collected, the more effective onboarding can become with adjustments and process tweaks helping to continually improve performance.
Summary: Fast, simple and streamlined
Digital connectivity and cloud-based management tools are changing the way HR teams can manage the demands of seasonal hires. A paperless process and instant sharing of information allows temporary workers to be given the same quality of onboarding experience as a full employee.