How smarter onboarding is helping HR to better handle contractors


onboarding process feb 2018

The changing nature of work means that HR teams now have a much wider range of options when it comes to employees.. Traditional full-time recruitment is increasingly being challenged by more flexible,adaptable alternatives.

A 2017 study by Upwork estimated that more than a third (36 percent) of the US workforce is now made up of non-staff workers - freelancers and contractors. The growth of outsourcing provides companies with an effective way to meet changing work demands while minimizing overheads.

But for HR teams, it can be a difficult area to get right - particularly when it comes to employee onboarding. This is the process of bringing new hires into a business; handling all the administrative essentials while making sure contractors are smoothly integrated into work operations and then onto becoming a fully functioning member of the team.

A failure to properly manage employee onboarding can create a multitude of future problems as contractors find it difficult to integrate with an organization, causing disruption to existing work processes. It’s a problem that digital onboarding solutions are now helping HR teams to better handle.

In the past, the tendency has been for HR teams to treat contractors differently to employees. The time and resources required for onboarding, when using a traditional approach, meant it was something reserved for full-time employees. The experience for contractors working with company would be much more ‘bare-bones’.

Delivering onboarding consistency

With a cloud-based system such as webonboarding, the same quality of onboarding experience can be delivered to every person that’s working within an organization. A custom workflow can easily be created to manage everything that’s required to ensure the fast and smooth integration of contractors.

It was the personal experiences of Melanie Guy, HR Manager of webexpenses, that helped to inspire the development of webonboarding. She said:

“The process of bringing contractors into your business should be no different to hiring an employee. There’s still documentation and information that needs to be shared between the organisation and the contractor.

“That contractor is still being paid to operate as a worker in your organisation and whether you employ them directly or on a contractor basis, you will still want them to have the same quality of experience. Why would any responsible organization want to treat them any differently?”

By switching to a cloud-based system, HR managers remove the reliance on manual communications - phone calls, emails and paperwork. Onboardees are provided with an online portal that manages everything they need to start working with a business.

Handling global operations

With manual tasks replaced by automated processes, the system can just as easily handle the requirements of five to  5000 new hires, or more. The reduced administrative burden means that more time can be devoted to ensuring a welcoming and engaging experience.

The cloud-based nature of the system also means that it’s ideally suited for contractors working remotely. The digital handling of documentation and real-time communications allows onboarding to be managed globally and in one central secure location.

Onboarding software for a changing employment market

So as the employment market continues to evolve, so do the challenges that face HR. To handle the increasingly varied nature of today’s workforce, HR teams need to think towards administrative tools to help support this. Webonboarding is capable of harnessing the advantages needed to manage contractual employees, delivering a fast, efficient and quality onboarding solution for both HR and the new hires

Webonboarding provides a smarter way to onboard new employees into your business - reducing admin time, boosting efficiency and improving employee engagement.


Pin It